Organizer Info

To organize a bike-related event or make a bike-related announcement during Bike Week that KBW can help you promote - at no cost - please complete and email your Website Event form (see below) or media release to bikeweek@bikefriendlykalamazoo.org.

Annual Deadlines
March 31. Deadline for submitting our 2024 Website Event and Media Release Form. This form drives our poster design and publication in print. After March 31, we may be able to get you on to KBW’s on-line events calendar, but can’t promise it.

Second Friday in April. Deadline for events to be promoted in Bike Week’s electronic media releases on your behalf and appear on our Announcements page. Please click here for Announcement ideas and an easy way to submit them.

We’d love to welcome you on board! Learn more by taking advantage of the links below.

Organizer Information. Click for a summary of information for Event Organizers (from our October 2018 planning session). Should be relevant for the foreseeable future. Highlights:
- BFK helps Event Organizers in many ways, by providing Bike Week Welcome yard signs and Bike Week posters; cross-publicizing events on our website and a variety of media.
- In return, Event Organizers are expected to be “Bike Week Ambassadors” by posting Bike Week event Welcome Signs; welcoming participants on behalf of Bike Week; sending event photos to Bike Week’s Communications Team Leader; cross-publicizing Bike Week; and displaying a Bike Week poster in their facility.

Ideas for Bike Week. Click for a list of ideas for Bike Week plus an organizer contact directory (will be updated and expanded over time - this version will still be relevant for some time to come).

Ideas for Virtual / Solo / Safe Distancing Events During Bike Week. These notes may be relevant regardless of the public health situation.

Background. Click for a summary that provides additional background. Should be relevant for the foreseeable future.  

Facebook Support / Co-Hosting
We may be able to help you get the word out about Events that you post on your own Facebook pages, via what Facebook calls co-hosting. However, we don’t want to complicate the picture as to who is the actual Organizer. You are!

Who keeps track? Organizers do! If we serve as a so-called Facebook co-host, among other things, we won’t activate features that allow viewers to register for, express an interest in, say they will be attending, etc. on our own Facebook pages. If you want to track that sort of thing on your own Facebook page, please do!

Who is responsible for the Events? It’s the Organizers again. KBW’s web site and media releases help educate and inform as a collaborative platform offered as a service to the community by Bike Friendly Kalamazoo (a Michigan 501c3 non-profit), but does not organize KBW events -- the Event Organizers do. That said, Kalamazoo Bike Week has its own Facebook page @kalamazoobikeweek, and would be happy to be added to your event as a Facebook "co-host" for purposes of spreading the word. We know that might help you reach a broader audience!

The fine print. In order for us to accept your Facebook co-hosting request, it’s always with the clear understanding that the Event Organizer releases Kalamazoo Bike Week / Bike Friendly Kalamazoo from liability and responsibility for running your event; we accept such requests at our sole discretion. If you send us a Facebook co-hosting request, based on our judgment, we may require you to include the following language in the body of your event description before accepting such requests: "The link to this [Event Organizer’s website] is intended for general informational purposes only. Bike Friendly Kalamazoo (BFK), the Michigan non-profit corporation that publishes information about independently run events that comprise Kalamazoo Bike Week (KBW), is not associated as a co-host, partner or other affiliate of the Event Organizer, and BFK in no way assumes the risks and liabilities related to the information provided or the events described therein.” Once we see that (or whatever statement we may require at the time) is included, we can gladly accept your request to be added as a Facebook co-host!

No matter what we decide in each specific case, if we accept your request to be added as a Facebook co-host for your event, we don’t accept any liability related to your event or responsibility for how it is run, the weather that day or how successful you believe it was, etc. We’re smiling as we write this, but in this day and age, you bet we’re serious. Please understand that we want to be helpful but need to draw the line.

Please let us know if you have any questions or ideas. We are looking forward to helping spread the news of your event!

Keep your eye on this page for additional updates. In our fast paced world of spinning (bike) wheels and breaking news everything on this web site is subject to change in the blink of an eye and without notice. In other words, what’s on this page is the latest official word and supersedes what’s been done in the past. Now -- stop staring at your computer screen -- get out there and ride!

Please don’t hesitate to contact us for more information.